Administrative Assistant - Jacksonville, Florida

Location: Jacksonville
Posted on: October 26, 2024

Job Description:

KNOWLEDGE AND SKILL REQUIREMENTS:

1.Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.

2.Knowledge of Microsoft Office, Microsoft Excel, QuickBooks and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm. This is normally acquired through one to three years of clerical experience.

PRIMARY RESPONSIBILITIES:

1.Answer telephones and transfer to appropriate staff member.

2.Meet and greet clients and visitors.

3.Create and modify documents using Microsoft Office and Microsoft Excel.

4.Perform clerical duties including but not limited to: photocopying, faxing, mailing, and filing.

5.Maintain hard copy and electronic filing system.

6.Sign for and distribute delivered packages.

7.Research, price, and purchase office furniture and supplies.

8.Coordinate and maintain records for company owned assets, alarms and office keys.

9.Maintain and distribute Purchase Orders, etc. via QuickBooks

10.Collect and maintain PC and phone inventory.

11.Solve all office related issues (i.e. repairs, maintenance).

12.Other duties as assigned.

ADDITIONAL RESPONSIBILITIES:

1.Provide office orientation for new employees.

2.Setup arrangements for company visitors and new hires via flights, hotel and/or car accommodations.

3.Able to work within a team based environment for any task needed

4.Have visionary leadership and support for all employees.

5.Looks for ways to improve and promote quality management through accuracy and thoroughness.

6.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Support?s organization's goals and values; Support?s affirmative action and respects diversity.

7.Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.

8.Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.

9.Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

10.Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

11.Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

SUMMARY:

Provide business administrative and accounting support to a business administration, finance and accounting department. Duties include general clerical, receptionist, accounting and project based work. Project a professional company image through in-person and phone interaction.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Palm Coast , Administrative Assistant - Jacksonville, Florida, Administration, Clerical , Jacksonville, Florida